Proctoring at VIT

Proctoring at VIT

Speakers: Dr R. Padmanaban and Dr. O.V. Gnana Swathika

Notes taken by Sourav Adhikary (SAS)  & Dr.B.Ajitha

------------------------------------------------------------------------------------------------------------

Proctoring is a service by a faculty member to mentor undergraduate students joined at VIT. Proctor is the faculty advisor of students to guide them on academic, extracurricular activities, and metal health. It's a combination of parenting and teaching.

Proctees/students are going through

(i)              Time~ courses, assignments, projects

(ii)            Moral life

(iii)          Imbalance life

(iv)           Emotional dissolution

(v)             Too many ‘masters’

Proctors on the other hand:

(i)              Role model

(ii)            Focus on assessments

(iii)          Focus on intelligence

(iv)           Sense of duty/good citizen

(v)             Teamwork

(vi)           No Excuses

Proctor is a neutral person, one who monitors and approves to handle a set of students. Proctor works with students to actively engage to solve their problems, guide them both academic and non-academic matters for the entire four year of study.

 

 

Basics of proctors:

(i)              Listen- must be an active listener

(ii)            Trust-build trust so that student can talk freely and everything

(iii)          Values

(iv)           Motivational---must motivate the students

Role of proctors:

(i)        Advisor to the student----provide academic and non-academic advice for overall development of student

(ii)            Established

(iii)          Acts as friend, coach, mentor

(iv)           Collaborate with parents

(v)             Typically filled the gap of the parent on campus.

Structure:

Assistant Director, Student Welfare > School proctor co-ordinator (except SAS as of now)                                               

                                                                                 ˅

                                                                       Proctor > 20-25 students

Proctors action:

# VIT monitors student progress at closer level

# Closer interaction with student for academic guidance and counselling

# VIT Chennai organizes official proctors’ day once/twice every semester before assessment test

# 3 minimum meetings required between proctor and proctees in every semester before exams.

# Online access and database through VTOP. Keep records and meeting minutes at the dashboard.

# Call parents and tell them about the progress of students.  Verify/Inform them about students' travel plans.

 

Point of contacts:

             If students have any doubt on following things proctors can direct them/can contact for them

(i)              HOD/Dean:  If Procter and proctess are from different schools then procter can advise students to contact HOD for course related issues.

(ii)            Warden for hostel related issues

(iii)          Counselor for mentally depressed student

(iv)           Finance officer for finance related issue

(v)             Bonafede certificate~ Dean, Admin office through proctor

(vi)           Class teaching issue- ask student to talk with course instructor for any doubt related to particle course

(vii)         PAT office- Placement and internship related issue

(viii)         Parents must inform if students are attending workshop outside or going home/holiday

Case studies:

            Speaker discussed different case studies based on students’ incidents/situations and proctors need to respond/handle the situation.

 


Comments

  1. FlorenceJune 28, 2020 at 5:09 AM

    This is really a great system to improve the student-faculty relationship.

    ReplyDelete
  2. Dr. LRK KrishnanJune 28, 2020 at 8:25 PM

    We must also introduce the buddy system for the new faculty with relatively less experience for speedy settling in and hand holding.

    ReplyDelete
  3. Dr.G.Lakshmi Priya, AP(Sr.Gr 1),SENSEJune 28, 2020 at 10:12 PM

    Proctoring is more like parenting. Very useful session to enhance our student relationship.

    ReplyDelete
  4. Jeetashree AparajeetaJune 29, 2020 at 5:13 AM

    Sincere thanks to the speakers for explaining different case studies to make us understand what we are going to face. Your solutions, like ID cards of students, is going to help us a lot.
    Thanks the Moderator and Wordsmiths.
    Dr. Jeetashree Aparajeeta

    ReplyDelete
  5. UnknownJune 29, 2020 at 6:36 PM

    You have thrown light on home away from home concept for proctoring. We were able to realize the insights of proctoring in VIT and also understood the difference between proctoring in other institutions and VIT

    ReplyDelete
  6. Dr J BHAVANIJune 29, 2020 at 10:53 PM

    Very useful session mam, which reveals the importance and sensitiveness of students and proctor relationship in the VIT environment, and how do we need to handle the proctees in different situations.

    ReplyDelete
  7. Shwetha M KrishnappaJune 30, 2020 at 4:04 AM

    Thank you for wonderful session. It was a motivating session and indeed highlight the sensitivity with witch we have to handle the situation without being biased and opinionated.

    ReplyDelete
  8. S.L.JayalakshmiJune 30, 2020 at 6:12 AM

    Thank you mam for giving a valuable insights and guidance to do proctoring in VIT.

    ReplyDelete
  9. Arivarasi AJune 30, 2020 at 10:27 AM

    Excellent system of proctoring.

    ReplyDelete

Post a Comment

Popular posts from this blog

Proctoring : A case study

Proctoring : A case study By Saradha Rajkumar Dt - 29-06-202 (FN1)   1.           Several questions about a proctor are discussed by the speaker. 2.           There are different types of proctees with whom we are going to interact on a daily basis. 3.           First case study is about a first year student making a mess during her course registration. There are few positive approaches discussed by the speaker to handle such types of unwanted situations a proctor may come across. 4.           Second case study is regarding a girl complaining about self-consciousness (like everyone watching her). But the proctor made a mistake by ignoring this complaint. Because this is a psychological problem, then the proctor should have taken the help of a professional psychologist to solve this type of p...
Read more

Blue Ocean Strategy for VIT’s growth

Session notes on ‘Blue Ocean Strategy for VIT’s growth’ by Dr.Anand A.Samuel, Vice-Chancellor Date:26.06.2020       We have to benchmark our institution like IITs, IISCs, and the world’s top universities. We should plan to catch them in 5 years (faster pace).   Like a mouse inside a mousetrap, we should not panic about some uncertain situation. We should think for a while to overcome such a difficult situation. Once we come out of our anxiety, and other personal barriers, we will get the strength to handle it.   MASLOW’s Hierarchy of needs: Physiological, Safety, Belonging, Esteem, Self-Estimation- all these need to be fulfilled for entering into innovation mode.   In our cultural iceberg, some are easy to see whereas some are difficult. Some of our beliefs and assumptions may not be accepted according to our university norms. All of us should be involved in doing Admin, Research, Teaching, Extension activities in various pro...
Read more